Workplace Services Coordinator (Administration)

TL;DR

Workplace Services Coordinator (Administration): Managing daily office operations and front-desk activities for the Chicago office with an accent on employee experience and facility maintenance. Focus on coordinating workplace events, managing vendor relations, and fostering a welcoming company culture.

Location: Must be based in Chicago and work from the office 5 days per week

Salary: $41,000—$55,000 USD

Company

hirify.global is a leader in Intelligent Content Management, leveraging enterprise AI to transform business workflows and collaboration for global organizations.

What you will do

• Serve as the primary front desk point of contact for employees, guests, and vendors to deliver a professional office experience.
• Oversee office operations, including mail services, shipping, receiving, and maintaining presentation-ready workspaces.
• Collaborate with physical security and building management to resolve workplace issues and ensure operational efficiency.
• Coordinate workplace events and global team initiatives to enhance employee experience and office culture.
• Create and distribute internal communications via Slack to keep employees engaged and informed.
• Welcome new hires through office tours and introductions to workplace amenities.

Requirements

• Bachelor's degree in facility management, business administration, or relevant work experience.
• Minimum 1+ year of experience in office/facilities management, administrative work, or event planning.
• Strong organizational skills with a proven ability to manage multiple deadlines and projects.
• Proactive problem-solving mindset and a "roll up your sleeves" attitude toward all tasks.
• Requirement to work from the Chicago office 5 days per week.

Culture & Benefits

• Opportunity to act as a culture ambassador and promote company values.
• Collaborative work environment focused on community and in-person interaction.
• Eligibility for equity and a comprehensive benefits package.
• Commitment to diversity, equity, and inclusion.