Legal Operations Coordinator (Administration)

TL;DR

Legal Operations Coordinator (Legal Ops): Providing clerical, administrative, and coordination support for the Law & Compliance department with an accent on billing, matter management, and records organization. Focus on streamlining department workflows, maintaining accurate financial trackers, and coordinating between legal, finance, and external vendors.

Location: Beaverton, OR, United States

Salary: $20.34–$37.74 per hour

Company

An independent public company specializing in precision technology, including high-performance instruments and sensors.

What you will do

• Administer billing and matter management software, including routine data entry and basic troubleshooting.
• Maintain accurate vendor, budget, and deadline information across department systems and trackers.
• Coordinate invoice intake, coding, and resolution in collaboration with Finance, Procurement, and Accounts Payable.
• Assist with legal spend tracking, financial summaries, and budget-to-actual reporting.
• Support the Law & Compliance operating rhythm by managing meeting agendas and tracking action items.
• Utilize technology tools, including AI-enabled tools, to summarize information and improve reporting efficiency.

Requirements

• 1-3 years of experience in administrative support, billing coordination, finance administration, or legal operations.
• Must be based in or able to work in Beaverton, OR, United States.
• Strong proficiency in Excel and comfort working with financial data and spreadsheets.
• High degree of discretion and professionalism when handling confidential legal and financial information.
• Ability to consistently follow up and manage deadlines across multiple stakeholders.

Nice to have

• Experience with e-billing, ERP, procurement, or matter management systems.

Culture & Benefits

• Eligible for a bonus as part of the total compensation package.
• Commitment to diversity and equal opportunity employment.
• Support for reasonable accommodations for applicants with disabilities.