Senior Administrative Specialist

TL;DR

Senior Administrative Specialist (Administration): Leading daily operations and administrative standards for a professional services office with an accent on team supervision, records management, and office logistics. Focus on balancing hands-on execution with leadership to ensure a professional and efficient office environment.

Location: On-site in Rochester, NY

Salary: $25-30/Hour

Company

A rapidly growing accounting platform backed by venture capital, focusing on modernizing the profession through technology, AI, and workforce innovation.

What you will do

• Supervise, onboard, and train the local administrative team, providing regular guidance and feedback.
• Ensure strict compliance with firm policies regarding records management and confidentiality.
• Support the processing of tax returns and financial statements, including troubleshooting rejections.
• Manage office building maintenance and coordinate logistics for client meetings and events.
• Handle time-sensitive and confidential matters with professionalism and sound judgment.
• Collaborate with remote leadership to delegate tasks and balance workloads across the team.

Requirements

• 5–7 years of progressive administrative experience, preferably within a professional services or accounting firm.
• Must be based in or able to work on-site in Rochester, NY.
• Proven track record of performing hands-on administrative work while supervising others.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• College degree or professional equivalent experience.
• Strong organizational, problem-solving, and interpersonal communication skills.

Culture & Benefits

• Comprehensive health, dental, and vision insurance with options for fully paid employee coverage.
• Classic Safe Harbor 401(k) plan with employer contributions.
• Company-paid life and long-term disability insurance.
• Paid Time Off (PTO) and Volunteer Time Off.
• Access to professional growth and learning tools including Becker and LinkedIn Learning.
• Work-life balance focused corporate culture.