Office Manager

TL;DR

Office Manager (Administration): Managing branch administrative processes and employees to ensure efficient and cost-effective operations with an accent on safety compliance and HR administration. Focus on overseeing day-to-day branch functions, month-end accounting close, and facility maintenance.

Location: Birmingham, AL / Pelham, AL, United States (Onsite)

Company

hirify.global is a global leader in the manufacture, installation, and maintenance of elevators and escalators.

What you will do

• Manage day-to-day administrative functions and foster a culture of safety and compliance.
• Oversee HR processes including new hire paperwork, time and attendance, and performance management support.
• Supervise month-end branch accounting close and handle accounts receivable/payable tasks.
• Maintain the branch facility in coordination with the Branch Manager and Landlord.
• Coordinate with Regional Human Resources and Labor Relations regarding disciplinary actions and terminations.
• Manage branch vendors and subcontractors, including onboarding and required paperwork.

Requirements

• College degree in business administration or 2 years of office management experience.
• Minimum 3 years of experience in a professional office environment (preferred).
• Intermediate to Advanced working knowledge of Microsoft Word, Excel, and PowerPoint.
• Experience working in an ERP platform (e.g., Oracle, SAP) is strongly preferred.
• Knowledge of federal, state, and local laws involving equal employment opportunity and employee leave.

Culture & Benefits

• Comprehensive medical, dental, and vision coverage with FSA and HSA options.
• 401(k) Retirement Savings Plan with a dollar-for-dollar company match on the first 5%.
• Paid time off including 15 vacation days, 11 paid holidays, and paid sick leave.
• Up to six weeks of paid parental leave.
• Tuition reimbursement and Company-paid Employee Assistance Program (EAP).
• Company-paid short- and long-term disability and basic life insurance.