Finance Operations & Office Specialist

TL;DR

Finance Operations & Office Specialist: Managing day-to-day office operations while supporting finance operations for expenses, corporate cards, supplier master data, and internal process documentation with an accent on Jira/Confluence workflow tracking and operational finance request resolution within agreed timelines.

Location: Lisbon

Company

hirify.global builds a network of EV chargers to accelerate sustainable mobility.

What you will do

• Run day-to-day office operations, including maintenance, repairs, facilities coordination, procurement, and office budget monitoring.
• Provide administrative support to the Finance team and internal stakeholders, including document organization and meeting/event logistics.
• Review and validate employee expense reports and support expense registration and follow-up in finance systems.
• Monitor and control corporate credit card usage and resolve missing documentation or policy deviations.
• Create and maintain supplier master data (legal, tax, banking, contacts) and support data cleansing/reviews.
• Coordinate Finance Jira ticket processing (categorization, assignment, SLAs, reporting) and maintain Finance process documentation in Confluence.

Requirements

• 2–5 years of experience in Finance Operations, Office Management, Accounts Payable, Shared Services, Administrative Operations, or a similar role.
• Experience with employee expenses, supplier data, office operations, and internal service request processes.
• Strong attention to detail and accuracy; ability to manage multiple tasks, requests, and stakeholders simultaneously.
• Good analytical skills and ability to work with operational KPIs and reports; good Excel or Google Sheets skills.
• Experience with Jira (or another ticketing/workflow management tool).
• Portuguese (required).

Culture & Benefits

• Private health insurance coverage.
• Gym membership.
• Flexible working hours.
• Annual offsite (previously in Algarve, Portugal) and regular team-building events.
• English training (English used to connect markets and teams).
• Free office snacks, unlimited coffee, meal allowance for every worked day, and special discounts for charging an electric vehicle.