Office Manager

TL;DR

Office Manager (Administration): Managing the day-to-day operations of the New York office to ensure a high-standard working environment with an accent on facilities management and employee experience. Focus on streamlining office operations, ensuring health and safety compliance, and maintaining seamless workplace logistics.

Location: In-person in New York (Flatiron area), M-F

Company

hirify.global is a deep-tech company building an AI-driven simulation software stack for engineering and manufacturing across advanced industries.

What you will do

• Manage day-to-day office operations, including cleaning, stocking, and facility maintenance.
• Coordinate with building management, contractors, and suppliers to ensure high service standards.
• Act as the first point of contact for employee queries and manage the front-of-house experience.
• Organize workplace events, all-hands meetings, and team social activities.
• Ensure local health and safety compliance, conduct routine checks, and maintain EHS records.
• Maintain office knowledge bases in Notion, including guides, seating plans, and operational pages.

Requirements

• Proven experience in office management, facilities, or workplace operations.
• Experience managing vendors and contractors with a focus on quality.
• Familiarity with local health, safety, and compliance requirements.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills.

Culture & Benefits

• Equity options to share in the company's growth.
• Comprehensive financial and health benefits, including a 5% 401(k) contribution and private health insurance.
• Enhanced parental leave with 3 months paternity and 6 months maternity leave at full pay.
• Flexible Spending Account (FSA) and subsidized Gympass/Wellhub for physical and mental wellbeing.
• 20 days of annual leave plus public holidays.
• Personal development support and weekly free team lunches.