Multi-Property Facilities Coordinator (MaintainX)

TL;DR

Multi-Property Facilities Coordinator (MaintainX): Managing daily operations and work orders across multiple properties with an accent on vendor coordination and billing administration. Focus on optimizing workflows in MaintainX, ensuring contract compliance, and monitoring facility performance.

Location: Remote. Work schedule: Monday - Friday, 8:00 AM - 5:00 PM EST

Company

hirify.global is a professional outsourcing firm providing staffing solutions for global clients.

What you will do

• Manage, prioritize, and assign incoming work orders via MaintainX to internal staff or external vendors.
• Serve as the primary point of contact for client facility managers, providing status updates and ensuring satisfaction.
• Handle billing and contract administration by identifying billable services versus maintenance agreement coverage.
• Monitor and coordinate the replenishment of cleaning and maintenance supplies across properties.
• Track service metrics and generate operational reports regarding vendor responsiveness and costs.

Requirements

• Previous experience in facilities coordination, property management, or maintenance administration.
• Proficiency with MaintainX or similar work order management systems.
• Strong organizational and scheduling skills with high attention to detail in billing and reporting.
• Professional verbal and written communication skills.
• Proficiency with Microsoft Office, Google Workspace, and CRM platforms.
• Ability to work Monday - Friday, 8:00 AM - 5:00 PM EST.

Culture & Benefits

• Permanent work-from-home arrangement.
• Health insurance coverage for eligible locations.
• Immediate hiring process.