Team Administrator (Billings) (Finance)

TL;DR

Team Administrator (Billings) (Finance): Providing administrative and financial support to the Legal & Governance function with an accent on billing, invoicing, and legal spend management. Focus on coordinating purchase orders, liaising with external law firms, and optimizing financial processing workflows.

Location: Hybrid (London, UK)

Company

Leading UK financial services group and major global investor specializing in retirement and protection solutions.

What you will do

• Support teamwide billing, invoicing, and legal spend processes using Brightflag
• Raise and manage purchase orders and ensure invoices are processed accurately
• Liaise with external law firms, Finance, and Accounts Payable to resolve queries
• Maintain matter set-up and prepare reports to track legal spend and budgets
• Coordinate events, meetings, onboarding, and general people administration
• Collaborate with other administrators to provide seamless operational cover

Requirements

• Experience in an administrative or coordination role within a professional environment
• Proficiency with Outlook, Teams, Word, Excel, and PowerPoint
• Strong organizational skills with the ability to prioritize and meet deadlines
• Clear and adaptable written and verbal communication skills
• High attention to detail when handling financial or confidential information
• Must be based in or be able to work hybridly in London, UK

Culture & Benefits

• Annual performance-related bonus plan and valuable share schemes
• Generous pension contribution and life assurance
• Healthcare plan for permanent employees
• At least 25 days holiday plus public holidays, with option to buy/sell
• Electric car scheme via tax-efficient salary sacrifice
• Discounts for company products and various high street stores