Associate Director, Facilities & Administration

TL;DR

Associate Director, Facilities & Administration: Managing regional office operations and infrastructure projects with an accent on fit-outs, renovations, and day-to-day facility maintenance. Focus on coordinating cross-functional stakeholders, optimizing vendor performance, and ensuring high standards of health, safety, and operational efficiency across multiple sites.

Location: Toronto, ON, Canada (Hybrid)

Compensation: CAD 90,640 - CAD 115,360 yearly

Company

A global financial institution providing fund administration, banking, and operational expertise to sophisticated public and private funds.

What you will do

• Lead end-to-end fit-out, renovation, and relocation projects by coordinating architects, contractors, and vendors.
• Review architectural and engineering drawings to identify risks and ensure build quality through on-site inspections.
• Manage day-to-day facilities operations, including cleaning, maintenance, and catering services.
• Oversee vendor relationships and contracts, ensuring service quality and compliance with company standards.
• Lead regional health and safety initiatives, including training, incident readiness, and business continuity planning.
• Manage regional budgets, forecasting spend and identifying opportunities for operational efficiency.

Requirements

• 5+ years of experience in facilities or workplace management.
• Proven track record in delivering office fit-outs or renovation projects.
• Strong ability to interpret architectural and engineering drawings.
• Excellent organizational and prioritization skills for managing multiple sites and vendors.
• Clear and confident communication skills for stakeholder management at all levels.
• Must be based in or able to work from Toronto, ON.

Nice to have

• Experience in a regional or multi-site facilities role.
• Engineering background or technical training.
• Proficiency in workplace systems such as desk booking or travel platforms.
• Advanced skills in Excel and PowerPoint for reporting and budgeting.

Culture & Benefits

• Commitment to hybrid working models for flexibility.
• Focus on innovation and continuous learning.
• Collaborative environment within a large, stable global financial institution.
• Opportunities to work on complex, high-impact infrastructure projects.