Workplace Coordinator

TL;DR

Workplace Coordinator (Administration): Managing daily office operations and visitor experiences to ensure a safe and compliant environment with an accent on facilities administration and security coordination. Focus on optimizing office efficiency, supervising maintenance contractors, and supporting ESG initiatives.

Location: On-site in Jacksonville, Florida, United States

Company

hirify.global is a global provider of business decisioning data, analytics, and insights.

What you will do

• Provide first-class reception services, welcoming guests and managing enquiries professionally.
• Act as the primary point of contact for site safety, security, and access control (CCTV, keys, badges).
• Coordinate catering, incoming/outgoing mail, and third-party office services.
• Manage facilities administration, including supplier contracts, procurement, and invoicing.
• Supervise maintenance and cleaning works, coordinating with contractors and the landlord.
• Implement office efficiency strategies and support the collection of ESG data and environmental initiatives.

Requirements

• Regular attendance in the office is mandatory.
• Ability to handle pressure, stressful conditions, and conflict resolution.
• Physical ability to stand, walk, climb, and operate office equipment for extended periods.
• Strong organizational skills to prioritize tasks and queries in a fast-paced environment.

Culture & Benefits

• Equal Employment Opportunity (EEO) employer.
• Commitment to providing reasonable accommodations for individuals with disabilities.
• Professional corporate environment focusing on safety and compliance.