Office Administrator

TL;DR

Office Administrator: Providing comprehensive administrative support to the Belfast team with an accent on service scheduling, work order management, and daily operational efficiency. Focus on maintaining accurate documentation, coordinating engineer dispatches, and delivering exceptional service to internal and external clients.

Location: Belfast, Northern Ireland, United Kingdom (Onsite)

Company

hirify.global is a global leader in the elevator and escalator industry, committed to innovation and service excellence.

What you will do

• Manage daily administrative tasks including mail, phone calls, and general queries.
• Create and maintain service schedules for engineers and dispatch them as required.
• Process work orders and raise purchase orders to support business operations.
• Handle client requests and ensure all documentation is accurately uploaded and filed.
• Perform general office duties such as printing, scanning, and document collation.
• Assist with ad hoc business tasks to ensure smooth daily procedures.

Requirements

• Proven experience in an administration role.
• Strong organizational and administrative skills with the ability to work to deadlines.
• Proficiency in Microsoft Office suite.
• Exceptional customer service and problem-solving capabilities.
• Effective communication skills and a positive, hardworking attitude.
• Ability to work both independently and collaboratively within a team.

Culture & Benefits

• Competitive monthly salary and attractive company pension scheme.
• 34 days of holiday, including bank holidays.
• Comprehensive health cash plan covering dental, optical, and physiotherapy.
• Life Assurance Scheme at 4x annual salary.
• Access to premium health and wellbeing apps and subsidised gym membership.
• Enhanced maternity and paternity provision and salary sacrifice schemes for electric cars and cycling.