Office & Administration Coordinator (AI)

TL;DR

Office & Administration Coordinator (AI): Managing day-to-day office operations and health and safety compliance for a secure AI data facility with an accent on facility safety and client order administration. Focus on maintaining H&S obligations, coordinating contractor relationships, and ensuring strict data protection standards.

Location: On-site in Exeter, UK

Salary: $60,000 – $110,000 USD

Company

hirify.global is a leader in AI training data, specializing in human-generated data to train, fine-tune, and evaluate models across generative AI, LLMs, and computer vision.

What you will do

• Manage day-to-day office operations, health and safety (H&S) obligations, and fire safety procedures.
• Coordinate office supplies, maintenance, and contractor relationships to ensure uninterrupted operations.
• Process client orders accurately, including conducting audio quality checks.
• Uphold strict confidentiality and data protection standards across all facility activities.
• Proactively identify and resolve operational issues, escalating only when necessary.

Requirements

• Minimum 2 years of experience in office operations, facilities coordination, or operational support.
• Solid working knowledge of health and safety requirements and risk assessments.
• Must be eligible for DBS and Security Check (SC) clearance.
• Proficiency in IT systems and high attention to detail in data entry and compliance records.
• Strong professional communication skills for dealing with colleagues and suppliers.

Culture & Benefits

• Culture centered on innovation, collaboration, humility, and accountability.
• Opportunity to work on complex challenges shaping the future of AI.
• Comprehensive benefits package including medical, dental, and vision coverage.
• Retirement plan options and paid time off.