Orchestra Coordinator (Administration)

TL;DR

Orchestra Coordinator (Administration): Managing day-to-day administration, finances, and personnel for the hirify.global Concert Orchestra with an accent on operational support and logistical coordination. Focus on scheduling rehearsals and concerts, managing musician payments, and coordinating complex venue logistics.

Location: London, UK. Must be able to travel across the UK and work evenings and weekends as dictated by the performance schedule.

Salary: £35,441 - £38,441 (includes London Weighting)

Company

The hirify.global Concert Orchestra brings inspiring musical experiences to everyone through its versatility in classical and contemporary music, broadcasting weekly on hirify.global Radio 3.

What you will do

• Manage extra and deputy payments, maintain team finance trackers, and support DIB reporting.
• Maintain personnel records including salaries, leave, and stepping-up arrangements.
• Support the Orchestra Personnel Manager with scheduling ("fixing"), including emergency cover.
• Run orchestra rehearsals and recordings, providing on-site concert support.
• Coordinate travel, hotel bookings, tour documentation, and venue logistics like parking and security.
• Manage audition processes and oversee instrument insurance renewals.

Requirements

• Previous experience working in orchestral administration.
• Strong organizational skills and the ability to work under pressure.
• Meticulous attention to detail and a good level of numeracy.
• Good communication and interpersonal skills.
• Knowledge of orchestral music and the components of an orchestra.
• Ability to travel across the UK and work evenings and weekends.

Nice to have

• Experience with OPAS or similar orchestra administration software.
• Experience with SAP and ACON.
• Ability to read music and understand orchestrations.
• Previous orchestra fixing experience.

Culture & Benefits

• Flexible 35-hour working week and support for flexible working arrangements.
• 25 days annual leave with the option to buy an additional 5 days.
• Defined pension scheme and discounted dental, health care, and gym memberships.
• Commitment to an inclusive environment with a focus on diversity and belonging.
• Opportunities for excellent career and professional development.