Proposal Coordinator (Defense)

TL;DR

Proposal Coordinator (Defense): Supporting the end-to-end proposal development lifecycle for federal and DoD solicitations with an accent on compliance, schedule management, and cross-functional coordination. Focus on maintaining proposal artifacts, enforcing Shipley methodology standards, and ensuring high-quality, on-time submissions.

Location: Must be based in the United States (Remote, with corporate office in Salt Lake City, UT).

Company

hirify.global is a defense technology company specializing in advanced drone and robotics solutions for federal and commercial sectors.

What you will do

• Coordinate the full proposal lifecycle from capture planning to final submission using Shipley methodology.
• Develop and maintain proposal schedules, compliance matrices, and deliverable trackers.
• Analyze RFPs to identify requirements and manage version control for all proposal volumes.
• Collaborate with SMEs, engineering, finance, and legal teams to collect and integrate inputs.
• Manage the proposal library, including boilerplate content, past performance, and templates.
• Support color team reviews and implement continuous improvement for proposal processes.

Requirements

• Bachelor’s degree in Business, Communications, or Technical Writing.
• 3-5 years of professional experience in proposal coordination, preferably in federal or defense environments.
• Working knowledge of FAR/DFARS/FMS and DoD acquisition processes.
• Proof of U.S. Citizenship or Permanent Residence required due to ITAR/EAR restrictions.
• Advanced proficiency in Microsoft Office Suite and SharePoint/Teams.
• Strong organizational and deadline-driven work habits.

Nice to have

• Shipley proposal certification (Foundation or higher).
• Experience with DoD RFPs, RFIs, OTAs, IDIQs, and BOAs.
• Familiarity with submission portals like PIEE and SAM.gov.
• Basic understanding of pricing and contracts volumes.

Culture & Benefits

• Fully remote work arrangement.
• Opportunity to work on critical defense and federal technology projects.
• Collaborative environment working across engineering, legal, and leadership teams.
• Participation in E-Verify and commitment to equal employment opportunity.