Project Coordinator (Audiovisual)

TL;DR

Project Coordinator (Audiovisual): Coordinating project logistics, planning, and administrative support throughout the project lifecycle with an accent on procurement, equipment tracking, and vendor coordination. Focus on managing the Bill of Materials (BoM), aligning with Technical Operations and Sales teams, and ensuring project closeout procedures are met.

Location: Remote, but on-site presence is required as needed by the project (primarily in Tennessee, Virginia, New Jersey, or Dallas, TX).

Salary: $28.17 – $35.87 per hour

Company

A global leader in audiovisual and media technology designing innovative spaces and experiences for corporate, entertainment, sports, retail, and government clients.

What you will do

• Direct, organize, and control project activities, supporting logistics and planning from kick-off to closeout.
• Review customer purchase orders and contracts for compliance and resolve issues with sales and PMs.
• Provide administrative support to Tech Ops and Project Teams, including documentation logging and vendor quotes.
• Coordinate project billings, manage the Bill of Materials (BoM), and interface with the Procurement Group.
• Coordinate onsite deliveries and inventory in collaboration with Shipping & Receiving.
• Assist Project Managers in creating and initiating project change orders within the ERP system.

Requirements

• Must be based in the USA (specifically Tennessee, Virginia, New Jersey, or Texas).
• 2+ years of experience in an administrative support or projects-related role.
• High School diploma or GED; technical/business degree preferred.
• Proficiency in MS Office suite, particularly MS Word and Excel.
• Strong organizational and communication skills with the ability to multitask in high-pressure environments.

Nice to have

• AVIXA CTS Certification.
• Familiarity with project management software such as MS Project.

Culture & Benefits

• Comprehensive health insurance with multiple medical plan options, dental, and vision.
• Company contributions to HSA & HRA accounts.
• Generous paid time off: 3 weeks PTO plus company and floating holidays.
• 401k plan with company match.
• Paid maternity leave and Flexible Spending Accounts (FSA).
• Various voluntary benefits including life insurance, disability, and pet insurance.