Document Control Specialist (Engineering)

TL;DR

Document Control Specialist (Engineering): Managing, quality checking, and transmitting electronic engineering and vendor deliverables with an accent on EDMS configuration and metadata accuracy. Focus on implementing Document Management Plans, ensuring version control, and executing project data handovers.

Location: Must be based in Seattle, WA, United States

Salary: $90,000–$110,000

Company

hirify.global is a global professional services firm with over 70 years of expertise in mining, energy, and infrastructure.

What you will do

• Develop and implement post-award Document Management Plans and distribution matrices.
• Setup, configure, and maintain the EDMS, including permissions, metadata, and numbering systems.
• Manage the transmission, classification, and distribution of deliverables from external parties.
• Perform quality checks on deliverables to ensure compliance with standards.
• Coordinate project close-out activities, including archiving and data handover to clients.
• Provide technical support and training on document management processes to internal and external users.

Requirements

• Minimum 8 years of experience in document control within engineering or construction environments.
• Proficiency in EDMS, SharePoint, PDF editors, and Microsoft Office.
• Strong ability to manage metadata accurately and enforce process standards.
• Excellent communication skills for collaborating with diverse, multi-level teams.
• Must be based in Seattle, WA, United States

Nice to have

• Advanced SharePoint knowledge, including site creation, permissions, and page editing.
• Ability to develop customized processes and write detailed work instructions.
• Experience conducting one-on-one and team training sessions.

Culture & Benefits

• Full-time permanent employment with health and retirement benefits.
• Flexible work environment.
• Opportunities for long-term career development.
• Collaborative culture focused on innovation and global impact.