Project Support Assistant 2 (Engineering)

TL;DR

Project Support Assistant 2 (Administration): Providing administrative and operational support for U.S. Government infrastructure projects with an accent on document control, project communications, and financial reporting. Focus on managing complex filing systems, coordinating high-level project logistics, and ensuring accuracy in project closeout documentation.

Location: Must be based in Overland Park, KS, US (Onsite)

Company

A global engineering and construction firm providing a full range of specialized services to U.S. Government agencies and departments for over 100 years.

What you will do

• Manage complex filing activities, including assigning file numbers and action items for the project system.
• Record detailed meeting minutes and coordinate overall project communications.
• Perform heavy document formatting using corporate templates and styles.
• Process expense reports and verify the accuracy of invoices prior to approval.
• Maintain project calendars and arrange travel, meetings, and events.
• Generate and distribute ad hoc reports using business systems and databases.

Requirements

• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong knowledge of electronic file structures and filing practices.
• Ability to perform precise word processing and data entry.
• Ability to complete pre-employment background checks, drug screens, and motor vehicle records searches.
• Must be based in Overland Park, KS, US.

Nice to have

• 5+ years of relevant administrative experience.
• Knowledge of electronic submittal practices and SPECS Intact.
• Experience with PeopleSoft and Blueprint systems.
• High School Diploma or equivalent.

Culture & Benefits

• Professional office environment with a focus on customer service.
• Opportunity to support high-impact missions for U.S. Government agencies.
• Stable corporate structure with a legacy of over a century of service.