Administrative Coordinator (NGO)

TL;DR

Administrative Coordinator (NGO): Providing executive administrative and logistics support to senior leaders of the Airbel Impact Lab and supporting the IRC Canada office with an accent on complex calendar management and operational efficiency. Focus on coordinating global travel, managing executive workflows, and overseeing Canada office governance and finance.

Location: Remote (Must be based in the United States)

Salary: $70,000 - $90,000

Company

The hirify.global (IRC) is one of the world's largest international humanitarian non-governmental organizations, delivering lasting impact to millions affected by conflict and disaster.

What you will do

• Serve as the primary administrative partner to the Chief Research & Innovation Officer, strategically managing a high-volume calendar.
• Provide executive support to the Senior Leadership Team, navigating competing priorities and stakeholder management.
• Coordinate all aspects of domestic and international travel, including itinerary development and visa coordination.
• Handle timely and accurate expense reconciliation in compliance with organizational policies.
• Manage logistics for Airbel Advisory Board meetings and develop executive workflows, including briefing documents and follow-up tracking.
• Support IRC Canada office operations, including governance, finance, procurement, and new hire onboarding.

Requirements

• 4–6 years of professional experience, preferably with an international NGO or global organization.
• Proven ability to support senior leaders with scheduling, communications, and administrative tasks.
• Must be based in the United States.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Strong written and spoken English.

Nice to have

• Proficiency in French, Spanish, or Arabic.
• Strong interest in research and innovation within the humanitarian sector.

Culture & Benefits

• Comprehensive US health benefits including medical, dental, and vision insurance.
• 403b retirement savings plan with immediate vested matching.
• Generous time off: 20-25 PTO days, 10 sick days, and 10 US holidays.
• FSA for healthcare and commuter costs.
• Employee Assistance Program providing counseling and mental health support.