Facilities Admin Support II

TL;DR

Facilities Admin Support II: Coordinating day-to-day office operations, event planning, and administrative support with an accent on inventory oversight, purchase order management, and cross-departmental logistics. Focus on maintaining facility standards, supporting new hire onboarding, and ensuring compliance with quality management systems in a fast-paced environment.

Location: Must be based in Alameda, CA (Onsite)

Salary: $25.00 – $38.00 per hour

Company

hirify.global is a global healthcare company focused on innovative therapies for patients with vascular and neuro conditions.

What you will do

• Manage internal event planning, meeting support, and logistics including room set-up and AV coordination.
• Oversee office supply inventory, distribution, and vendor relationships.
• Coordinate purchase orders for furniture, equipment, and facility-related items.
• Support onboarding processes and desk setups for new hires.
• Manage multi-function device maintenance, repairs, and toner recycling programs.
• Collaborate with accounting and facilities leadership on annual physical inventory projects.

Requirements

• High School diploma or GED with 3+ years of administrative experience.
• Must be willing and able to work on-site in Alameda, CA.
• Proficiency in Microsoft Office tools and Adobe products.
• Strong organizational, mathematical, and interpersonal communication skills.
• Ability to prioritize tasks in a fast-paced, multi-tasking environment.
• Commitment to adhering to Quality Management Systems (QMS) and compliance standards.

Nice to have

• Associate degree.

Culture & Benefits

• Opportunity to work in a dynamic environment spanning office, laboratory, and cleanroom settings.
• Professional development through training and quality system management.
• Collaborative team environment supporting diverse facilities functions.