Property Assistant

TL;DR

Property Assistant: Supporting the property management team by coordinating daily operations, tenant relations, and administrative tasks with an accent on vendor management, work order tracking, and office efficiency. Focus on maintaining high professional standards, ensuring accurate documentation, and providing excellent customer service in a commercial real estate environment.

Location: Must be based in Greenwich, CT (100% in-office)

Salary: $32/hour

Company

hirify.global is a large private real estate firm providing integrated services and solutions across various asset types throughout the United States, UK, and Europe.

What you will do

• Serve as the primary point of contact for tenants and vendors in the management office.
• Manage the CMMS system for work orders, including input, dispatching, and tracking.
• Process invoices, maintain property files, and track vendor contracts and insurance certificates.
• Coordinate deliveries and assist with meetings or special events at the property.
• Conduct property inspections and prepare quality assurance reports.
• Provide comprehensive administrative support including reporting, filing, and correspondence.

Requirements

• Must be eligible to work in the United States
• Four-year degree and 2+ years of related experience, or equivalent combination.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Strong interpersonal and verbal/written communication skills.
• Detail-oriented with proven organizational and customer service abilities.
• Must be able to work 100% in-office in Greenwich, CT during standard business hours.

Nice to have

• Prior experience in commercial real estate.
• Familiarity with commercial real estate documentation and work order processes.

Culture & Benefits

• Professional environment within a large, established real estate firm.
• Opportunity to work across diverse asset types including office, retail, and industrial.
• Standard business hours with a focus on team collaboration and property operations.