Office Coordinator

TL;DR

Office Coordinator: Managing front-of-house operations and providing administrative support to ensure a welcoming, brand-aligned office environment with an accent on visitor management, vendor coordination, and daily office logistics. Focus on maintaining high standards of professionalism, supporting employee engagement, and ensuring smooth day-to-day operations in an onsite capacity.

Location: Must be based in Minneapolis, MN, USA (Onsite 5 days a week)

Salary: $22 - $25 per hour

Company

hirify.global is a design-led, luxury gift brand known for innovative soft toys, accessories, and books, with a growing global presence.

What you will do

• Serve as the primary point of contact for visitors, candidates, and vendors.
• Oversee front-of-house operations, including greeting guests and managing security protocols.
• Coordinate weekly catering and manage office supplies.
• Provide general administrative support and assist with employee engagement activities.
• Manage office access, including key fobs and garage cards.
• Support health and safety initiatives and compliance processes.

Requirements

• Must be able to work onsite 5 days a week in Minneapolis, MN.
• Proven experience as a receptionist, front desk representative, or in a similar administrative role.
• Strong organizational skills and the ability to multitask under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional presence with excellent communication and interpersonal skills.
• High level of discretion and respect for confidentiality.

Nice to have

• First Aid training or general health and safety awareness.

Culture & Benefits

• Comprehensive health coverage including medical (Blue Cross Blue Shield), dental, and vision.
• Generous 401k matching up to 5% of salary.
• 30 days of combined PTO (vacation and sick time).
• Annual discretionary bonus based on performance.
• On-site perks including a free gym, clinic, pharmacy, and covered parking.
• Active social committee and regular company celebrations.