Program Administrator (Defense)

TL;DR

Program Administrator (Defense): Managing contract order entry, invoicing, and program documentation for mission-critical military vehicle systems with an accent on contractual compliance and logistics coordination. Focus on streamlining financial transactions, maintaining audit-ready records, and coordinating between internal teams and customers.

Location: Onsite in Salt Lake City, UT. Ability to obtain a U.S. DoD Secret Security Clearance is required.

Salary: $70,000–$98,000 Annually

Company

hirify.global provides sub-systems and components for mission-critical systems on modern military vehicles, specializing in actuation systems and Turreted Weapon Systems.

What you will do

• Manage contract and sales order data entry in ERP systems such as SAP, MBS, and CCRF.
• Generate invoices and process credit requests and memos according to company policies.
• Coordinate logistics, manage packer requests, and resolve shipping issues.
• Maintain official program records and prepare contract briefs to support audits.
• Verify contract execution using compliance matrices and review bailment agreements.
• Develop and maintain dashboards and weekly reports to track program performance.

Requirements

• Bachelor’s degree in business or a related field.
• 3+ years of experience in a similar administrative or coordination role.
• Experience with ERP or order management systems.
• Ability to obtain a U.S. DoD Secret Security Clearance.
• Must be based in or be able to relocate to Salt Lake City, UT.

Nice to have

• Familiarity with logistics within the space or defense industries.

Culture & Benefits

• Competitive compensation package with bonus opportunities and matching 401k.
• Work/life balance featuring flexible paid time off and a 9/80 schedule (every other Friday off).
• Comprehensive medical, dental, vision, and disability insurance coverage.
• Professional development through tuition assistance, mentorship, and leadership programs.
• Inclusive, family-like environment with various Employee Resource Groups.