Office Manager

TL;DR

Office Manager (Administration): Overseeing daily office operations and maintaining a brand-aligned environment with an accent on vendor relationships, budget management, and employee experience. Focus on ensuring seamless office functionality, coordinating cross-functional projects, and providing basic IT support.

Location: Onsite in New York City, NY, USA (5 days per week). Candidates must be located within daily commuting distance of the NYC office.

Salary: $75,000 – $95,000

Company

A privately owned design-led gift brand creating innovative luxurious soft toys, accessories, and books for a global customer base.

What you will do

• Manage daily office operations, including scheduling, supply inventory, and vendor relationships.
• Serve as the primary point of contact for visitors and candidates, ensuring a high-quality, brand-aligned experience.
• Oversee office budgets, track expenses, and negotiate vendor contracts to ensure cost-effective operations.
• Lead employee engagement initiatives, coordinate office events, and facilitate team-building activities.
• Support project management initiatives across departments and coordinate with global teams to ensure efficient delivery.
• Provide day-to-day IT support, troubleshooting basic technical issues and coordinating with external IT partners.

Requirements

• 5+ years of office management experience in a professional, fast-paced environment.
• Proven experience as a receptionist, front desk representative, or in a similar client-facing role.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Must be based in New York City and available to work onsite 5 days per week.
• Strong organizational skills and the ability to manage changing priorities under pressure.
• High level of discretion, professionalism, and respect for confidentiality.

Nice to have

• First Aid training.
• General health & safety awareness.

Culture & Benefits

• Comprehensive health coverage: medical (Blue Cross Blue Shield + HSA), dental, vision, disability, and life insurance.
• 401k plan with a company match of up to 5%.
• 30 days of combined vacation and sick time (PTO).
• Annual discretionary bonus based on company and personal performance.
• Active social committee and frequent company celebrations.
• Confidential Employee Assistance Program (EAP).