Office Manager (Austin)

TL;DR

Office Manager (Administration): Managing facility functions and operational oversight for the Austin and Toronto offices with an accent on international logistics, vendor management, and employee experience. Focus on coordinating cross-border equipment shipments, executing corporate events, and optimizing regional office budgets.

Location: Physically rooted in Austin, Texas; requires remote oversight of the Toronto office and travel to Toronto 2–3 times per year.

Company

hirify.global is a global cloud data platform providing open-source databases, search, and streaming infrastructure.

What you will do

• Manage daily facility functions for the Austin office and provide remote operational oversight for the Toronto location.
• Oversee international logistics and customs to ensure seamless equipment and supply movement across borders.
• Lead employee onboarding and drive positive office culture through weekly breakfasts and monthly activations.
• Source, vet, and manage third-party vendor relationships, including contract negotiations and quality control.
• Manage office-based budgets and act as the central point of contact for North American workplace inquiries.

Requirements

• 3+ years of experience in Office Management or Operations.
• Proven track record of supporting remote sites and managing cross-border logistics.
• Experience planning and executing both on-site and virtual events.
• General awareness of US workplace safety regulations.
• Willingness to travel to Toronto approximately 2–3 times per year.

Nice to have

• Experience with Jira Service Management.
• Proficiency with collaboration tools like Coda or Notion.
• Experience with procurement and travel tools such as Zip, Rydoo, or Navan/Perk.

Culture & Benefits

• Participation in the company equity plan.
• Hybrid work policy to support work-life balance.
• Professional Development Plan budget for learning opportunities.
• Holistic wellbeing support through a global Employee Assistance Program.
• Global Time Off Commitment, including parental and sick leave.