Meeting & Events Operations Coordinator (Retail)

TL;DR

Meeting & Events Operations Coordinator (Retail): Coordinating operational details for high-impact meetings and events with an accent on registration systems, speaker coordination, and sponsorship logistics. Focus on managing event technology platforms, streamlining travel arrangements, and ensuring seamless onsite execution.

Location: Remote within the contiguous US (excluding AK, CA, HI, and Washington) or Hybrid at the St. Paul, MN office

Salary: $30.92 per hour

Company

hirify.global (NCG) is a member-owned business services cooperative that helps community-owned grocery stores thrive across 39 states.

What you will do

• Manage and maintain event registration systems, conference mobile apps, and other event technology platforms.
• Coordinate travel arrangements and manage rooming lists using platforms like Egencia.
• Provide onsite support for events and host internal/external virtual meetings.
• Support the Event Planning Senior Manager with project timelines, budgets, and deliverables.
• Coordinate logistics for vendor tradeshows and assist in yearly sponsorship strategy design.
• Manage speaker coordination, including agreements, materials, and invoices.

Requirements

• Must be based in the contiguous US (excluding AK, CA, HI, WA) if working remotely.
• Minimum 1 year of administrative, operations, or event support experience.
• Proficiency with MS Office (especially Excel, Word, PowerPoint, and Outlook).
• Experience with registration platforms, event apps, or CRM/event management systems.
• Strong organizational and data management skills.

Culture & Benefits

• 4 weeks Paid Time Off.
• Medical, dental, and vision insurance.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) with company contributions.
• Matching 401(k) plan.
• Company-paid life, disability insurance, and identity theft protection.