Office & Operations Coordinator

TL;DR

Office & Operations Coordinator (MedTech): Managing daily office operations, vendor relations, and procurement processes to support international team efficiency with an accent on administrative precision and cross-functional collaboration. Focus on coordinating onboarding, event logistics, and supporting senior leadership while maintaining high standards in a regulated environment.

Location: Must be based in London, UK

Company

hirify.global is a medical device company dedicated to improving the lives of people with diabetes through innovative technology and insulin delivery systems.

What you will do

• Coordinate team-wide updates and international conference logistics.
• Manage office operations, vendor relationships, and procurement contracts.
• Support sales meetings by arranging travel and tracking demo equipment.
• Facilitate new starter onboarding to ensure a smooth integration.
• Collaborate across regions to organize meetings and capture key action items.
• Continuously improve internal processes to enhance team efficiency.

Requirements

• Experience in administrative, operations, or coordination roles.
• Proficiency with Lexion, Coupa, or similar management systems.
• Strong organizational skills with the ability to manage multiple priorities.
• Experience working with vendors, contracts, and procurement processes.
• Fluent in English with excellent communication skills.
• Must be based in London, UK and comfortable with flexible hours for US West Coast collaboration.

Nice to have

• Fluency in German or French.
• Experience in event planning and execution.
• Background in a regulated industry such as MedTech or Pharma.

Culture & Benefits

• Opportunity to work in a fast-paced, collaborative international environment.
• Central role in supporting team success and operational excellence.
• Exposure to cross-functional teams and senior leadership.