Business Support Administrator

TL;DR

Business Support Administrator: Providing hands-on administrative and operational support to the UK Operations team with an accent on invoicing, purchase order management, and compliance administration. Focus on maintaining accurate operational records, coordinating contractor fieldwork, and ensuring service level agreements are met within a regulated technology environment.

Location: Must be based in Southampton, England (5-day office-based commitment)

Company

hirify.global is a global leader in smart mobility, developing technology-driven solutions that make transport safer, smarter, and more connected.

What you will do

• Provide day-to-day administrative and operational support to the UK Operations team.
• Process monthly customer invoices and reconcile purchase orders for goods and services.
• Maintain accurate operational registers, compliance records, and spreadsheets.
• Prepare customer reports in line with agreed service levels and governance requirements.
• Coordinate work permits, site access, and safety documentation for UK fieldwork.
• Manage shared inboxes and follow up on operational actions and meeting logs.

Requirements

• 3+ years of experience in complex business operations support or office administration.
• Must be able to work 5 days per week from the Southampton office.
• Strong attention to detail with experience in invoicing, procurement, or supplier administration.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Teams.
• Clear written and verbal communication skills.
• Ability to manage competing priorities and work autonomously.

Nice to have

• Experience with SAP ByDesign or similar ERP systems.
• Background in field services, infrastructure, transport, or regulated service environments.
• Level 3 or Level 4 business administration qualification.

Culture & Benefits

• Opportunity to work in a regulated technology and field services environment.
• Commitment to fair and respectful hiring as an equal opportunity employer.
• Focus on core values including accountability, integrity, and collaborative growth.
• Professional development within a global leader in smart mobility.