Site Office Manager (Engineering)

TL;DR

Site Office Manager (Engineering): Managing day-to-day project office operations and providing comprehensive administrative support to the project delivery team with an accent on QA documentation, personnel onboarding, and procurement administration. Focus on ensuring seamless coordination between site, office, and supply chain while maintaining audit-ready project records.

Location: Onsite in Carrington, UK

Company

hirify.global UK is a leading engineering and maintenance provider supporting critical industrial markets including energy, nuclear, and pharmaceuticals.

What you will do

• Oversee daily office operations and act as the primary point of contact for staff, clients, and suppliers.
• Provide administrative support to the QA department, managing inspection documentation and compliance records.
• Coordinate new starter onboarding, including inductions, system access, and site documentation.
• Manage daily allocation sheets, weekly timesheets, and payroll-related queries for site personnel.
• Support procurement processes by raising requisitions, tracking purchase orders, and processing supplier invoices.
• Maintain accurate personnel training matrices and competency records to ensure site compliance.

Requirements

• Proven experience in project administration, office management, or document control within construction or engineering.
• Strong working knowledge of document control systems and QA/QC documentation processes.
• Highly competent in MS Office (Word, Excel, Outlook).
• Experience managing timesheets, allocation sheets, and payroll-related administrative tasks.
• Excellent organizational skills with the ability to manage multiple priorities in a regulated environment.
• Strong written and verbal communication skills with a professional approach to stakeholders.

Nice to have

• Experience with project document control systems such as Hexagon, Sirrom, Evision, or Oracle.
• Familiarity with construction project documentation like drawings, ITRs, and NDT reports.
• Background in a regulated industry where governance and records management are critical.

Culture & Benefits

• Permanent position within a leading engineering and maintenance provider.
• Opportunity to work in a professional, safety-focused industrial environment.
• Exposure to diverse sectors including nuclear, energy, and pharmaceuticals.
• Supportive team environment with clear operational standards.