Business Operations Coordinator (Fine Arts)

TL;DR

Business Operations Coordinator (Fine Arts): Providing operational and administrative support to the Business Operations and Contemporary Art teams with an accent on valuation coordination, pipeline tracking, and sale preparation. Focus on ensuring operational excellence, coordinating cross-functional workflows, and maintaining documentation across global teams.

Location: Hybrid in New York, United States

Salary: $55,000–$60,000

Company

hirify.global is a world-renowned auction house promoting access to exceptional art and luxury objects through auctions, private sales, and retail.

What you will do

• Coordinate Contemporary Art valuations, including intake, routing, and tracking.
• Track sourcing leads and maintain pipeline visuals for leadership and specialist teams.
• Support sale preparation through lot targeting workflows and bidder placement logistics.
• Provide administrative support to department leadership and coordinate global initiatives across time zones.
• Maintain department tools including Tableau, CRM systems, and internal valuation platforms.
• Assist in the planning and execution of department events, workshops, and offsites.

Requirements

• Bachelor’s degree in business operations, arts administration, or a related field.
• 1-2+ years of professional experience in coordination and problem-solving within fast-paced environments.
• Must be based in New York, United States for this hybrid role.
• Proficiency with Microsoft 365, workflow platforms, and spreadsheets.
• Ability to handle sensitive and confidential information with professional discretion.
• Flexibility to work some evenings and weekends when necessary.

Nice to have

• Familiarity with Contemporary Art, art markets, or fine art valuation concepts.

Culture & Benefits

• Competitive benefits package and discretionary bonus.
• Opportunity to work at a global headquarters in the iconic Breuer building.
• Exposure to a global network of specialists across 40 countries.
• Professional and collaborative environment handling high-value luxury assets.