Senior Program Coordinator (Medical Education)

TL;DR

Senior Program Coordinator (Medical Education): Coordinating day-to-day administrative operations for the Year 1 & 2 Pre-Clinical Education Program with an accent on program delivery, student accommodations, and assessment logistics. Focus on managing complex workflows, ensuring accreditation compliance, and facilitating communication between faculty, staff, and medical students in a dynamic academic environment.

Location: Must be based in or able to work at the hirify.global Okanagan campus and associated hospital/clinic sites

Salary: $5,202.00 - $5,963.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global center for research, innovation, and learning, committed to employment equity and academic excellence.

What you will do

• Coordinate administrative operations and staff workflows for the Year 1 & 2 Pre-Clinical Education team.
• Manage student placements, schedules, and preceptor recruitment for the Family Medicine curriculum.
• Lead operational preparedness for curricular sessions, assessments, and Objective Structured Clinical Exams (OSCEs).
• Ensure strict adherence to accreditation standards and hirify.global policies for student records and accommodations.
• Facilitate provincial planning meetings and synchronize administrative processes across multiple sites.
• Oversee teaching payment tracking and maintain confidential databases for faculty and student activities.

Requirements

• High school graduation and two years of post-secondary education.
• Over 4 years of experience in administrative program support within a university or large healthcare organization.
• Ability to work onsite at hirify.global Okanagan campus and travel to hospital/clinic sites as required.
• Flexibility regarding work hours, including availability after regular hours.
• Demonstrated ability to work independently and manage complex, high-stakes projects under pressure.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams/SharePoint).

Nice to have

• Previous experience in an undergraduate medical program.
• Extensive knowledge of hirify.global medical school curriculum and university policies.
• Familiarity with rural and urban communities in British Columbia.

Culture & Benefits

• Commitment to a diverse, inclusive, and fair workplace.
• Opportunity to contribute to the integrity and effectiveness of a provincial medical program.
• Professional environment focused on innovation and continuous process improvement.