Workplace Coordinator

TL;DR

Workplace Coordinator (Administration): Managing front desk operations and the overall office environment at the Raleigh headquarters with an accent on guest experience and facility efficiency. Focus on coordinating onsite events, managing vendor relationships, and streamlining administrative support for the Operations team.

Location: Onsite in Raleigh, NC

Company

A SaaS company dedicated to creating meaningful impact and high-quality experiences for its customers and employees.

What you will do

• Manage daily front desk operations, including mail, deliveries, and visitor management via KISI.
• Coordinate onsite events, lunches, and team celebrations to support company culture.
• Oversee vendor relationships for cleaning, catering, and maintenance to ensure service quality.
• Provide administrative support to the Operations team, including procurement, scheduling, and document organization.
• Maintain office inventory, seating charts, and assist with new-hire setup logistics.
• Prepare meeting spaces and materials for interviews and company visitors.

Requirements

• 1-2 years of experience in office administration, workplace coordination, or hospitality.
• Must be based in or able to work onsite daily in Raleigh, NC.
• Proficiency with modern workplace tools: Google Workspace, Slack, and Zoom.
• Proven ability to work independently and manage multiple priorities with minimal oversight.
• Experience in a SaaS or fast-paced corporate environment.
• Strong interpersonal skills and a professional, approachable demeanor.

Nice to have

• Experience with office access control systems like KISI.
• Previous experience in event coordination or vendor management.

Culture & Benefits

• Daily catered lunches from local restaurants and a diverse snack selection.
• Flexible PTO to promote a healthy work-life balance.
• Comprehensive health benefits including 401(k) matching, HSA/FSA, dental, vision, and mental health coverage.
• Paid parental leave for growing families.
• Employee-led interest groups (run club, disc golf, book club).
• Professional growth through Culture Crew and Emerging Leader development programs.