Office Admin (Finance & Operations Support)

TL;DR

Office Admin (Finance & Operations Support): Providing administrative support for financial operations and internal coordination in an international e-commerce and distribution business with an accent on payment tracking and documentation workflows. Focus on managing invoices via Oracle NetSuite, coordinating payroll documentation, and processing B2B orders.

Location: Houston, TX (Remote environment)

Company

A fast-growing international e-commerce and distribution business operating with a lean, process-driven operational structure.

What you will do

• Track and verify daily payments and maintain detailed payment tracking sheets.
• Retrieve, process, and archive invoices from Oracle NetSuite and upload them to CPA platforms.
• Control and enter employee timesheets into HR/payroll systems to support preparation workflows.
• Create daily B2B orders and coordinate with the Operations team for fulfillment and shipment.
• Maintain organized digital records and ensure all documentation is audit-ready.
• Coordinate communication between internal teams and external service providers (CPA, HR, bookkeeping).

Requirements

• Previous experience in office administration, finance support, or operations coordination.
• Experience working with ERP systems, specifically Oracle NetSuite.
• Ability to work Monday to Friday, 8:00 AM – 5:00 PM Central Time.
• Strong attention to detail regarding invoices and financial documentation.
• Proficiency with Excel, Google Sheets, and office productivity tools.
• Strong written communication skills for professional coordination.

Nice to have

• Experience supporting e-commerce or distribution businesses.
• Familiarity with bookkeeping or payroll support processes.
• Experience coordinating with external CPA or bookkeeping providers.
• Experience working within SOP-driven operational environments.

Culture & Benefits

• Opportunity for long-term growth within a rapidly expanding international business.
• Remote work environment with a structured, process-driven approach.
• Full-time stability with a clear schedule of 40 hours per week.