Proposal Specialist (Sales Effectiveness)

TL;DR

Proposal Specialist (Sales Effectiveness): Driving compliant, timely, and fully documented proposal execution throughout the proposal lifecycle with an accent on structured governance across all phases. Focus on maintaining system-of-record integrity and cross-functional alignment.

Location: Remote, US

Salary: $63,000 to $77,000 annually

Company

hirify.global is a rapidly growing workforce solutions provider in the healthcare industry, delivering tech-enabled services to help healthcare organizations meet and manage their contingent labor needs.

What you will do

• Lead the RFP shred and develop the Proposal Project Plan outlining SME assignments, deadlines, compliance requirements, and escalation points.
• Schedule and facilitate all Color Team meetings, ensuring adherence to governance timelines and structured checkpoints.
• Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control throughout proposal development.
• Facilitate Maroon and Gold Team review, incorporate Legal and Executive feedback, and manage final submission logistics.
• Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement.

Requirements

• 3–5 years’ experience in proposal coordination, project management, capture management, or operations.
• Strong understanding of structured proposal methodologies (APMP, Shipley, or similar preferred).
• Experience managing cross-functional teams in deadline-driven environments.
• Familiarity with government and commercial procurement processes.
• Experience with proposal/project management tools (Responsive, Monday.com, SharePoint, etc.).
• Understanding of the full proposal lifecycle from capture through debrief.

Nice to have

• Demonstrate openness to evolving proposal processes and digital tools.
• Champion adoption of RFP Reimagine standards, gate review, and color team governance.
• Serve as a process advocate and change agent across workforce solutions, legal, finance, and SMEs.
• Maintain flexibility across shifting timelines and proposal complexity levels.

Culture & Benefits

• Free premium medical, dental, life and vision insurance.
• Generous 401(k) match.
• Unlimited DTO — we believe in time off!
• Company-sponsored virtual events, happy hours and team-building activities.
• Virtual yoga, meditation or boot camp classes offered daily.