Travel Coordinator

TL;DR

Travel Coordinator: Own all travel logistics across the company including flights, hotels, visas, and emergencies with an accent on end-to-end visa support for CIS passport holders and group bookings. Focus on managing last-minute changes, vendor negotiations, and maintaining travel trackers for budgets and statuses.

Location: Flexible remote work from anywhere or onsite in Belgrade or London offices.

Company

Mobile SaaS platform making it easy for apps to manage in-app purchases and paywalls, powering 20K+ apps and processing $2B+ in subscriptions annually.

What you will do

• Book flights, trains, transfers, hotels, and accommodations for employees attending events, offsites, conferences, and business trips
• Handle individual and group bookings, vendor negotiations, and corporate payment tools
• Manage end-to-end visa support: document collection, applications, and status tracking, especially for CIS passport holders to EU/Asia
• Maintain travel tracker for dates, people, statuses, and budgets
• Resolve last-minute changes, cancellations, travel emergencies, and process expense reports
• Build relationships with travel agencies, venues, and transfer providers

Requirements

• 2+ years in travel management, event operations, or back-office coordination
• Solid understanding of visa requirements for CIS citizens to key destinations
• Ability to juggle multiple requests with strong attention to detail
• Comfortable with Google Sheets/Notion for tracking and messengers for coordination
• Russian at working level; English sufficient for vendor and hotel correspondence
• Ready for uneven workload: intense during event seasons

Nice to have

• Experience supporting teams of 200+ people
• Knowledge of corporate offsite venues in EU, UAE, or Asia

Culture & Benefits

• Direct communication, ownership, no bureaucracy
• Flexible remote work from anywhere
• Education and sports reimbursements, laptop coverage, PTO