Special Officer

TL;DR

Special Officer (China Launch): Support CEO and leadership on China market entry and local setup with an accent on office establishment, cross-functional coordination, and execution of launch initiatives. Focus on building operations from scratch, managing hiring processes, and engaging local partners and vendors.

Location: Remote from China (Beijing office setup)

Company

High-talent-density startup building AI products with global impact through small, world-class teams.

What you will do

• Support CEO directly on China launch priorities including scheduling, preparation, follow-ups, and execution.
• Set up China office from scratch: vendor coordination, operational setup, documentation, and admin processes.
• Build relationships with recruitment agencies, hiring partners, and service providers for early hiring.
• Coordinate early hiring processes, interview logistics with internal TA and external recruiters.
• Act as coordination point across HR, Finance, Operations, and Product for China workstreams.
• Prepare materials, summaries, and briefing notes for meetings, hiring, partnerships, and business setup.
• Handle ad-hoc tasks with speed, flexibility, and judgment.

Requirements

• Experience in operations, executive support, startup operations, office administration, or business coordination.
• Strong organizational skills to manage multiple priorities in fast-moving, unstructured environment.
• Comfort working with senior leadership and handling sensitive/confidential information.
• Strong communication skills for engaging external stakeholders like recruiters, vendors, partners.
• Hands-on, proactive mindset to work independently without defined processes.
• Familiarity with China business environment (vendors, hiring, admin processes) as plus

Culture & Benefits

• High talent density, hands-on team making collective decisions at rapid speed.
• Balance between shipping high-quality work and learning.
• Bring structure, exercise judgment, execute independently.
• Work in ambiguity, build from 0 to 1, strong ownership.

Hiring process

• 3–4 rounds of interviews via online meetings or onsite depending on location.
• Efficiency-focused with direct communication and timely feedback.