Scheduling Coordinator (Healthcare)

TL;DR

Scheduling Coordinator (Healthcare): Coordinating short, medium, and long-term scheduling for 1000+ personnel to ensure 24/7/365 coverage for province-wide ambulance and transport services with an accent on collective agreement compliance and fatigue management. Focus on workforce capacity optimization, payroll data integrity, and managing complex multi-union environments.

Location: Remote (Nova Scotia, Canada)

Company

hirify.global (Emergency Medical Care Inc.) manages ground ambulance and air medical transport operations in Nova Scotia.

What you will do

• Coordinate short, medium, and long-term scheduling for over 1000 personnel to ensure 24/7/365 coverage.
• Monitor workforce requirements and track staff availability in accordance with collective agreements and fatigue management policies.
• Fill service gaps resulting from absences or special events within a complex, multi-union environment.
• Manage seniority vacation bids and in-service training sign-ups.
• Perform specialized data entry into scheduling software and export data for payroll processing.
• Maintain and update shared tracking systems and rosters using MS Excel and SharePoint.

Requirements

• Must be based in Nova Scotia, Canada.
• College diploma in business administration or high school diploma with 3-5 years of scheduling experience in complex environments.
• 3-5 years of experience in office administration, including scheduling and payroll functions.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience generating and interpreting scheduling data reports.
• Ability to manage multiple competing directives and meet strict deadlines.

Culture & Benefits

• Commitment to a diverse and inclusive workforce.
• Remote work flexibility.
• Opportunities to serve the citizens of Nova Scotia within a vital health services network.