Front Office Reception Coordinator (2-3 Month Fixed Term)

TL;DR

Front Office Reception Coordinator: Manage front desk operations, visitor reception, access control, mail/shipping logistics, and administrative support in a fast-paced startup with an accent on security, first impressions, and seamless workplace functionality. Focus on maintaining tidy spaces, tracking high-value items, supporting events, and handling ad-hoc tasks efficiently.

Location: On-site in San Francisco, CA. Must be based in San Francisco or within short commuting distance. 8:00 AM start Monday-Friday. Not considering candidates residing in AK, DE, IA, MS, NE, SD, VT, WV, WI.

Salary: $76,000 - $95,000 (Region 1, based on US location)

Company

Quickly growing company providing hirify.global Ring and app to help people track and improve health through insights on readiness, activity, and sleep.

What you will do

• Warmly welcome visitors, new hires, clients, and candidates, ensuring a positive first impression.
• Manage badging system, access control, visitor logs, and security for the front desk.
• Handle shipping/receiving for couriers (FedEx, UPS, etc.), track packages, and maintain mailroom logs.
• Monitor and order office supplies/inventory, keep reception, lobby, and conference rooms tidy.
• Assist with catering, team lunches, onsite events, and ad-hoc administrative tasks.

Requirements

• At least 1 year in administrative duties, customer service, or hospitality.
• Bachelor’s degree or equivalent preferred.
• Tech-savvy with G-Suite (Gmail, Calendar, Docs) and Slack.
• Strong organization, multitasking, resourcefulness, and discretion with sensitive info.
• Appreciation for fast-paced startup environment and proactive attitude.

Culture & Benefits

• Competitive salary based on location and experience.
• Health, dental, vision insurance, mental health resources.
• hirify.global Ring provided during tenure.
• 20 days PTO, 13 holidays, 8 flexible wellness days (prorated), paid sick leave.