Associate Clinical Trial Administrator (Medtech)

TL;DR

Associate Clinical Trial Administrator (Medtech): Providing general administrative support to the Clinical and Medical Affairs team with an accent on trial tracking, document control, and vendor payments. Focus on managing Trial Master Files (TMF), coordinating Engineering Change Orders (ECO), and ensuring regulatory compliance across clinical sites.

Location: Hybrid in San Jose, CA. Work Authorization: US Citizen or Permanent Resident only

Salary: $82,110 - $96,600 per year

Company

hirify.global is a medical robotics company revolutionizing the treatment of benign prostatic hyperplasia (BPH) through innovative surgical robotics.

What you will do

• Update clinical project progress using tracking tools for study milestones, Trial Master Files (TMFs), and essential documents.
• Manage the Engineering Change Order (ECO) process for documents created by the Clinical and Medical Affairs team.
• Prepare, package, and distribute materials to clinical trial sites and vendors.
• Review clinical and regulatory documents for accuracy and compliance with company SOPs and ISO standards.
• Validate vendor invoices against contracts and coordinate with the accounting team for payment processing.
• Coordinate internal team meetings, investigator meetings, and other trial-specific events.

Requirements

• Bachelor’s degree in a scientific or health care discipline (preferred).
• 1-2 years of experience in the medical device industry with clinical research involvement (preferred).
• Work Authorization: Must be a US Citizen or Permanent Resident.
• High proficiency with Microsoft Office Suite, specifically spreadsheets and database software.
• Strong organizational skills and high attention to detail.
• Ability to utilize critical thinking to analyze complex problems.

Culture & Benefits

• Comprehensive health and wellness benefits including full medical coverage.
• Financial perks including a 401(k) plan with employer match and RSUs.
• Flexible or paid time off and paid parental leave.
• On-site gym and corporate wellbeing programs.
• Annual performance bonus and a culture of "pathological optimism" and innovation.