Office Manager

TL;DR

Office Manager (Administration): Overseeing daily operations of the Hoboken office with an accent on facilities management, vendor coordination, and employee experience. Focus on maintaining a professional, secure workplace and ensuring compliance with health and safety regulations.

Location: Onsite in Hoboken, NJ, USA

Company

hirify.global is a global innovation powerhouse providing AI-driven software for customer experience, financial crime prevention, and public safety.

What you will do

• Manage day-to-day office operations, including maintenance, space planning, and inventory tracking.
• Oversee vendor relationships, cleaning services, security procedures, and procurement compliance.
• Coordinate front desk operations, visitor access control, and reception standards.
• Set up meeting rooms, coordinate catering, and support employee engagement events.
• Ensure compliance with local health and safety regulations and act as Incident Control Officer during emergencies.
• Provide administrative support for new-hire onboarding and equipment returns.

Requirements

• 3–5 years of Office or Facilities Management experience in a corporate or multinational environment.
• Must be based in or able to work onsite in Hoboken, NJ.
• Proven experience managing vendors, budgets, and contracts.
• Strong knowledge of health & safety requirements.
• Proficiency in Microsoft Office, specifically strong Excel skills.
• Excellent communication skills with the ability to work across all organizational levels.

Culture & Benefits

• Fast-paced, collaborative, and creative work environment within a market-leading company.
• Endless internal career opportunities across multiple roles, disciplines, and domains.
• Opportunity to work with a team of high-performers in a global corporate setting.
• Commitment to equal opportunity employment and a diverse workplace.