Events Coordinator

TL;DR

Events Coordinator: Strategic planning and execution of departmental events ranging from small seminars to large symposiums and conferences with an accent on stakeholder collaboration, budget control, and venue management. Focus on developing event frameworks, managing hybrid/virtual formats, and enhancing alumni engagement through targeted activities.

Location: hirify.global Department of Microbiology & Immunology, Faculty of Science

Salary: $5,365.42 - $7,709.92 CAD Monthly

Company

University of British Columbia (hirify.global), Faculty of Science, Department of Microbiology & Immunology.

What you will do

• Plan, organize, and execute events from small lectures to large conferences supporting departmental strategic goals.
• Develop event frameworks, plans, and communication strategies in collaboration with faculty, staff, and partners.
• Manage venues, negotiate contracts for catering and services, and handle budgets and revenues.
• Coordinate virtual/hybrid events including registration, speakers, interpretation, and post-event reporting.
• Partner on alumni engagement events and represent department on committees.
• Liaise with speakers, volunteers, and senior academics for recruitment and event facilitation.

Requirements

• Two-year diploma in Hotel Management, Hospitality, Tourism, or Event Management.
• Minimum two years of related experience or equivalent combination of education and experience.
• Ability to communicate effectively verbally and in writing.
• Proficiency in standard office software (Outlook, MS Word, MS Excel, Google Docs) at intermediate level.
• Knowledge of video conferencing and collaboration platforms (e.g., MS Teams).
• Strong analytical, problem-solving, prioritization, and conflict resolution skills.

Nice to have

• Experience in event planning, budget development, forecasting, and reporting.
• Undergraduate degree in a relevant discipline.
• Knowledge of university environment, policies, and protocols.
• Excellent public relations skills and ability to work independently or in teams.

Culture & Benefits

• Commitment to employment equity, diversity, inclusion, and respecting diverse perspectives.
• 0.8 FTE position with opportunities for staff management including hire, evaluation, and discipline.
• Work with considerable latitude once priorities are set, reviewed on achievement of objectives.
• Supportive academic environment focused on research, innovation, and learning.