Finance & Operations Coordinator

TL;DR

Finance & Operations Coordinator: Provides operational finance support to the Finance & Operations Europe Lead and team, ensuring effective administration of financial and contractual processes across European business with an accent on invoicing, forecasting, and cashflow management. Focus on aligning invoice milestones in D365, maintaining fee forecasts, and improving financial systems and processes.

Location: Hybrid in Amsterdam

Company

Leading independent organisation in cost management, quantity surveying, project management, and advisory services for the built environment sector with a global network.

What you will do

• Provide day-to-day operational support to F&O Europe Lead and team for European business plan delivery.
• Support contract owners with invoice alignment in D365 and IFF, coordinating stakeholders for accurate financial recording.
• Conduct monthly reviews, identify invoicing delays, and escalate risks.
• Maintain contract cross-sell information and consolidate WIP for financial reporting.
• Manage European Interim Fee Forecast, track COR forms, and coordinate invoicing with billing teams.
• Review debt positions, process reimbursable expenses, and ensure timely financial administration.

Requirements

• Fluent English (spoken and written) essential for communication with Europe-wide stakeholders.
• Strong finance or financial operations background.
• Experience with Microsoft Dynamics 365 (D365) in finance/operations, supporting process improvements.
• High IT proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to manage multiple priorities, meet deadlines, with strong attention to detail.
• Confident communicator able to work with stakeholders across functions and regions.

Nice to have

• Experience with Power BI for financial/operational reports and dashboards.
• Experience in process automation and continuous improvement in finance/operations.

Culture & Benefits

• Hybrid and flexible working arrangements to support work-life balance.
• Competitive salary, generous holiday entitlement, option to purchase extra days.
• Continuous learning and development programme with mentoring schemes.
• Professional membership subscriptions and diverse project exposure.
• Team and social events, charity fundraising, and volunteering activities.
• Inclusive culture focused on diversity, equity, and inclusion.