Document Management Specialist

TL;DR

Document Management Specialist (Federal/DoD): Develop, implement, and maintain document control procedures and repositories for the Armed Services Blood Program Business Office with an accent on compliance with DHA, DoD, and federal records management policies. Focus on managing electronic repositories, supporting audits and inspections, and coordinating records disposition processes.

Falls Church, VA. Must be a US Citizen and able to obtain a public trust clearance.

Company

hirify.global' federal government contracting business (Seneca Nation Group) serving civilian, defense, and intelligence community customers.

What you will do

• Develop, implement, and maintain document control procedures for the ASBP Business Office.
• Manage document repositories like SharePoint, Teams, and DHA enterprise systems.
• Ensure records management aligns with DHA, DoD, and federal retention policies.
• Maintain documentation for audits, inspections, and accreditation reviews.
• Conduct internal reviews for documentation accuracy, completeness, and accessibility.
• Coordinate with Quality Assurance on corrective and preventive actions.
• Maintain Contract Deliverables Tracking Log and archive final deliverables.

Requirements

• Bachelor’s degree in Business Administration, Information Management, Records Management, Healthcare Administration, or related field (or equivalent experience).
• 3–5 years of experience in document control, records management, or administrative compliance support in federal, healthcare, or DoD environment.
• Experience managing electronic document repositories (e.g., SharePoint, Teams).
• Knowledge of document lifecycle management and version control processes.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.

Nice to have

• Familiarity with DHA or Military Health System documentation practices.
• Experience supporting contract deliverable tracking (CDRL management).
• Knowledge of federal records retention schedules and DoD records management policies.
• Certification in records management (e.g., CRM) or related field.

Culture & Benefits

• Competitive pay, comprehensive medical, dental, vision, life, disability benefits.
• Voluntary benefits (critical illness, hospital, accident), health savings and flexible spending accounts.
• Retirement 401K plan, paid leave programs for full-time employees (30+ hours/week).
• Flexible work-life balance, professional development, performance recognition programs.
• Collaborative work environment embracing mission to provide benefits to Seneca Nation members.