Senior Office Services Specialist

TL;DR

Senior Office Services Specialist (Administration): Managing day-to-day office operations and providing administrative support to ensure a professional workplace environment with an accent on facilities coordination and vendor management. Focus on streamlining office processes, managing corporate catering, and enhancing the employee and visitor experience.

Location: Onsite in Boston, MA

Salary: $80,000 USD

Company

hirify.global is a software company that unifies commercial operations, aligning pricing, quoting, and contracting to help businesses run as connected and smarter organizations.

What you will do

• Provide comprehensive administrative support and manage the reception area and lobby.
• Oversee daily corporate catering, including meal setup and cleanup.
• Manage facility maintenance tickets and escort external vendors on premises.
• Coordinate conference room usage and manage employee and visitor badges.
• Handle procurement and stocking of office supplies and snacks.
• Assist with internal events, budget management, and documentation within SharePoint.

Requirements

• Must be based in Boston, MA (onsite position).
• Proven experience working in a corporate environment.
• Proficiency with Microsoft Office, Outlook, and SharePoint.
• Excellent verbal and written communication skills for a multicultural office environment.
• Ability to lift up to 40 lbs.
• Strong time management and problem-solving capabilities.

Culture & Benefits

• Competitive base salary with a variable incentive pay component.
• Comprehensive medical and dental insurance.
• Flexible work options and opportunities for individual and team development.
• Inclusive culture grounded in the "hirify.global Way" framework.