Office Administrator

TL;DR

Office Administrator (Administration): Performing clerical and administrative duties for Digital Forensics and Viztech business groups with an accent on matter-specific administration, correspondence, and records maintenance. Focus on managing job files, coordinating meetings, and supporting department heads to ensure operational efficiency.

Location: United States (Hybrid / Work From Home mentioned)

Company

Global leader in Engineering and Technical Consulting specializing in building envelope engineering, forensic consulting, dispute resolution, and environmental solutions.

What you will do

• Prepare general correspondence, emails, and spreadsheets for team personnel.
• Manage incoming matter assignments, input data into company systems, and communicate with clients professionally.
• Ensure timely review and submission of invoices via email or client portals.
• Maintain hard copy and electronic job files, business records, and process legal subpoenas.
• Schedule and organize meetings and activities for all members of the department or business group.
• Process check requests and third-party invoices, assisting with client collections if needed.

Requirements

• Must be based in the United States.
• Minimum of 5 years of experience in an administrative capacity.
• High school diploma required; Associate degree or higher desired.
• Proficiency in MS Word, Excel, Outlook, PowerPoint, Teams, and SharePoint.
• Strong business writing, editing, and proofreading skills with high attention to detail.
• Ability to handle sensitive and confidential information with professional tact and diplomacy.

Nice to have

• Experience in legal, construction, or insurance industries.

Culture & Benefits

• Comprehensive health care plan including medical, dental, and vision.
• Retirement plan with 401(k) and IRA, including employer matching.
• Paid time off for vacation, sick leave, and public holidays.
• Family leave (maternity/paternity) and short/long-term disability coverage.
• Life insurance (Basic, Voluntary & AD&D).
• Opportunities for training, professional development, and career advancement.
• Work From Home options.