Document Management Specialist

TL;DR

Document Management Specialist: Execute and oversee day-to-day records and information management for ASBP with an accent on electronic and hard-copy filing systems, file plans, record transfers, and compliance with DHA and NARA requirements. Focus on supporting audits, freezes, digitization, and providing guidance to maintain audit-ready records.

Location: Onsite in Falls Church, VA. Public Trust clearance required. Travel up to 10%.

Company

Consulting firm providing tailored solutions across healthcare, defense, and civilian sectors for government agencies since 2017.

What you will do

• Maintain official electronic and hard-copy records in DHA systems like EFS and RMST.
• Prepare and submit annual file plans to CRMO for approval.
• Ensure proper labeling, organization, boxing, inventory, and transfer of records to Federal Records Centers.
• Support record freezes, searches, audits, and responses to inquiries.
• Ensure digitization complies with NARA standards and track unauthorized record handling.
• Provide guidance to staff on records policies and support transition activities.

Requirements

• Bachelor’s degree in records management, information management, library science, or administration.
• Minimum 3 years of experience in records, document management, or information governance.
• Experience with electronic records systems and structured filing.
• Familiarity with Federal records management or NARA requirements preferred.
• Strong attention to detail, organization, and compliance mindset.
• Ability to manage sensitive information in a regulated Federal environment. Public Trust clearance required.

Culture & Benefits

• Medical, vision, and dental plans.
• Paid holiday and personal time off.
• 401K plan, short-term/long-term disability, and life insurance.
• Education and training assistance program.
• Incentive plans and referral bonuses.
• Employee assistance programs.