People & Office Operations Coordinator

TL;DR

People & Office Operations Coordinator (HR/Office Ops): Supporting the New York HQ by managing day-to-day office logistics and assisting with global people operations with an accent on employee onboarding, data administration, and vendor coordination. Focus on optimizing HR workflows, maintaining office environment quality, and providing executive scheduling support for the CEO.

Location: Onsite at Nolita/SoHo HQ in New York, US

Salary: $80,000 - $93,000 annually

Company

A fast-moving software company with a global hybrid team and a strong culture centered around its New York headquarters.

What you will do

• Manage day-to-day HQ logistics, including mail, packages, supplies, and vendor coordination for cleaning and facilities.
• Support global people operations, including employer of record administration, HRIS data entry, and employee records maintenance.
• Coordinate new hire onboarding logistics and handle internal employee-facing support.
• Provide delegated scheduling and calendar coordination support for the CEO.
• Assist the recruiting team with interview scheduling and candidate communications.
• Monitor federal, state, and local workplace regulatory updates and maintain required documentation.

Requirements

• 1 to 3 years of experience in office operations, workplace coordination, or HR coordination.
• Must be based in New York for full-time onsite presence.
• Ability to handle sensitive employee information with strict confidentiality.
• Strong attention to detail and ability to manage several workstreams simultaneously.
• Proficiency with G Suite; experience with HRIS (BambooHR/ADP) and ATS is a plus.

Nice to have

• Prior experience at a startup or fast-moving tech company.
• Genuine interest in creating a high-quality shared office experience.

Culture & Benefits

• Competitive annual salary, benefits, and equity options.
• Fast-paced startup environment with high volume and high execution.
• Opportunity for rapid professional growth and exposure to the full range of People team functions.