Real Estate Program Coordinator (AI)

TL;DR

Real Estate Program Coordinator (Corporate Operations): Managing the execution of hirify.global's global real estate portfolio and new office setups with an accent on tactical workstreams and financial coordination. Focus on end-to-end transaction execution, rent and AP operations, and broker management to ensure flawless scaling.

Location: Hybrid. Must be based in or be able to work from San Francisco, CA or New York City, NY (expected office attendance at least 25% of the time).

Salary: $185,000

Company

hirify.global is a public benefit corporation dedicated to creating reliable, interpretable, and steerable AI systems.

What you will do

• Lead the end-to-end setup of new offices, including managing security deposits and first-month rent wire transfers.
• Execute Letters of Credit and coordinate international transaction documentation with Legal and Finance teams.
• Partner with Accounts Payable to set up rent POs and reconcile vendor invoices for rent, capital contributions, and broker fees.
• Serve as the primary operational point of contact for the global broker team, triaging requests and tracking action items.
• Build and maintain the Real Estate pipeline tracker in Airtable for stakeholder reporting and versioning.
• Document and maintain standard operating procedures for recurring real estate workstreams to enable scaling.

Requirements

• Experience in corporate real estate operations, program coordination, or a closely adjacent operations role.
• Bachelor's degree or equivalent professional experience.
• Hands-on experience coordinating commercial real estate transactions, including wire transfers, LoCs, and PO workflows.
• Proficiency in Google Sheets/Docs and Airtable (or similar no-code database tools).
• Ability to diplomatically hold cross-functional partners in Finance, AP, and Legal accountable to deadlines.
• Must be based in or be able to work from San Francisco, CA or New York City, NY (25%+ office presence required).

Nice to have

• 5+ years of relevant experience.
• Experience supporting global real estate portfolios across multiple countries.
• Experience at high-growth technology companies scaling from 500 to 5,000+ employees.
• Experience supporting software implementations.

Culture & Benefits

• Competitive compensation and benefits package.
• Generous vacation and parental leave.
• Flexible working hours and collaborative office space.
• Optional equity donation matching.
• Commitment to diversity and representation in AI research.