Recruiting & Workplace Coordinator

TL;DR

Recruiting & Workplace Coordinator (HR/Operations): Coordinating hiring processes and managing day-to-day office operations for an AI-powered utility infrastructure company with an accent on candidate experience and workplace efficiency. Focus on streamlining interview logistics, maintaining ATS data, and ensuring the NYC office remains a productive environment.

Location: Must be based in New York City (NYC) and comfortable being in the office regularly

Salary: $55 per hour (approx. $9,533 per month)

Company

hirify.global provides AI-powered sensor systems to help utilities modernize field operations and reduce risk.

What you will do

• Schedule and coordinate virtual and in-office interviews across multiple roles and stakeholders.
• Manage on-site interview logistics, including greeting candidates and coordinating conference rooms.
• Maintain accurate hiring data, pipelines, and candidate records in Ashby (ATS).
• Support the recruiting team with job postings, outreach, and issuing offer letters.
• Oversee day-to-day NYC office operations, including supplies, vendors, and facility management.
• Coordinate onboarding logistics for new hires and plan internal team events.

Requirements

• 1-3+ years of experience in coordination, office management, or recruiting operations.
• Must be based in NYC and comfortable being in the office regularly.
• Exceptional organizational skills and high attention to detail.
• Clear and proactive communication skills with candidates and vendors.
• Ability to context-switch and adapt to shifting priorities.

Culture & Benefits

• Mission-driven focus on solving critical infrastructure challenges.
• Environment that values curiosity, continuous learning, and adaptation.
• Ownership culture where good ideas are encouraged regardless of role.
• Collaborative team with experience from Palantir, Stripe, and top academic institutions.