Administrative Project Assistant

TL;DR

Administrative Project Assistant (Engineering Consulting): Provide essential support to project management teams by coordinating activities, managing documentation, and facilitating communication with an accent on ensuring projects are delivered on time and within scope. Focus on tracking progress, updating project plans, supporting procurement, and budget tracking.

Location: Irvine, California, United States (onsite office setting)

Company

hirify.global Consulting Group is an engineering and consulting firm delivering complex projects.

What you will do

• Assist project managers in coordinating and administering projects.
• Maintain project documentation, reports, schedules, and correspondence.
• Coordinate meetings, prepare agendas, and take minutes.
• Track project progress and update plans.
• Facilitate communication with team members and external stakeholders.
• Support procurement, purchase orders, vendor communications, budget tracking, and expense reporting.
• Ensure compliance with company policies and project requirements.

Requirements

• Associate or Bachelor's degree in Business Administration, Project Management, or related field preferred.
• Previous experience in administrative or project support role is a plus.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication abilities.
• Ability to work independently and in a team.
• Attention to detail and problem-solving attitude.

Nice to have

• Familiarity with project management software.

Culture & Benefits

• Diverse and inclusive workplace valuing unique perspectives.
• Office-based environment with physical requirements (standing, walking, lifting up to 50 pounds).
• Overtime may be required to meet business needs.
• Equal Employment Opportunity employer.