Office Coordinator

TL;DR

Office Coordinator: Ensuring smooth office operations and providing administrative support including facilities management, mail handling, and event coordination with an accent on maintaining an organized workplace and supporting finance tasks. Focus on managing supplies, vendors, shipments, and executive scheduling while handling onboarding and communications.

Location: Onsite in Montreal, CA office

Salary: up to $26,000

Company

Leading provider of Unified Commerce solutions for retail, powering over 100,000 stores worldwide with cloud-native technology.

What you will do

• Maintain clean, organized office environment and manage supply inventory, purchasing, and vendors.
• Handle mail receipt, distribution, scanning, shipments, and courier coordination.
• Act as point of contact for facilities issues, renovations, relocations, and invoice approvals.
• Provide executive scheduling assistance and support office communications and events.
• Assist with onboarding, workspace setup, and access coordination.
• Backup support to Finance team with data entry and document processing.

Requirements

• High school diploma or certificate in Office/Business Administration.
• 1–3 years in similar role.
• Proficiency in MS Office.
• Strong organizational, communication, and interpersonal skills.
• Detail-oriented, self-starter with high discretion for confidential info.

Nice to have

• Experience with executive scheduling.
• Coordinating contractors or office moves.
• Purchasing or expense systems.

Culture & Benefits

• Part of a global team across nine countries with diverse, inclusive culture.
• Industry-leading training and global development opportunities.
• Competitive total rewards including base salary, discretionary incentives, and benefits based on eligibility.